Recurring Form Submissions adds screens in three places: the GravityOps menu, the form’s own settings, and the entry detail page.
1. GravityOps → Recurring Submissions #
This is the plugin’s home. Open GravityOps → Recurring Submissions in the WordPress admin sidebar.
| Tab | What it’s for |
|---|---|
| Overview | A high-level summary with links into Queue. |
| Queue (N) | The operations screen: every series, its next run, its history and its controls. The number in the tab is how many series need attention. |
| Settings | Admin email, default failure limit, history retention, and worker health. |
| Feeds | Every recurring feed across every form, with activation toggles. |
| Docs | This documentation, inside your dashboard. |
| Help | Support, community and documentation links. |
Account, Pricing and Affiliation tabs appear only when they apply to your license.
Tip: individual plugin pages are not listed in the WordPress sidebar. Open them from the GravityOps dashboard.
2. Form Settings — where feeds are configured #
To create or edit a schedule, go to:
Forms → (your form) → Settings → Recurring Submissions
Each feed on that screen defines one schedule. A form can have several.
Note: Forms → Settings → Recurring Submissions (the Gravity Forms global settings tab, without a form selected) opens Queue, not the feed editor. The feed editor always lives inside a specific form.
3. Entry pages — per-entry controls #
Open Forms → (your form) → Entries → (an entry).
In the sidebar you’ll find a Recurring Submissions box with one card per recurring feed, showing:
- whether the feed is active,
- the series status and its schedule in plain language,
- the exact next target, with timezone, and the window it is expected to run in,
- the last attempt and its result,
- successful submissions so far, and consecutive failures,
- the buttons that apply to that series right now.
The box’s title opens the form’s recurring feeds in a new tab; each card’s feed name opens that feed’s settings in a new tab.
Position: the box defaults below the native Gravity Forms sidebar boxes, but if you drag it somewhere else WordPress remembers your placement and the plugin will not override it.
Reading the Queue Filters #
Queue defaults to the Current view, which deliberately hides paused, completed and canceled series — including series paused because their feed was deactivated. Failed work stays visible.
| Filter | Shows |
|---|---|
| Current | Everything except paused, completed and canceled. |
| All | Every series still inside the retention window. |
| Scheduled | Series waiting for their next target. |
| Processing | Series being submitted right now. |
| Needs attention | Series with a current issue, plus series stopped at the failure threshold. |
| Paused | Deliberately paused, or paused because the feed is inactive. |
| Completed | Finished their limit. |
| Canceled | Ended by an administrator, or by their parent entry being trashed. |
All dates on these screens include the time and the timezone, because a series runs in its own timezone rather than yours.
A series can need attention and still have its next automatic retry scheduled. The two are not contradictory.
Starting vs. Submitting #
Two buttons look similar and do very different things. This distinction matters more than any other in the plugin:
| Button | What happens |
|---|---|
| Start Series From Now | Creates a schedule. The next occurrence is scheduled in the future. Nothing is submitted right now. |
| Run Next Submission Now | Submits immediately, consuming the next slot, and keeps the long-term rhythm. |
The Admin Notice #
When something needs attention, a short notice appears at the top of your dashboard with a count and a link to Queue → Needs attention.
- It stays compact no matter how much history exists.
- Dismissing it is per administrator, and it stays dismissed until a new issue appears.
- Warning severity means retries are still scheduled. Error severity means series have stopped, or the worker is unhealthy.
