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Asana Task Settings Reference

Table of Contents

This guide explains the core settings for configuring Asana task creation.

Task Name #

  • Defines the title of the Asana task.
  • Supports Gravity Forms merge tags such as {Name (First):6.3}, {form_title}, or for dynamic content.
  • Example: New Submission from {Name (First):6.3} uses the first name submitted in the form, in the task title.

Due Date Options #

  • Relative: Set relative to the form submission (e.g., +3 days for three days after submission).
  • Mapped from Entry: Pulls a date directly from a form field—like a project deadline captured in the form. Can be relative as well.
  • Fixed Date: Every task is assigned the same static date (e.g., 2025-12-31).
  • None: No due date is assigned.

Assignees #

  • Only users visible to the connected OAuth user will show up in the dropdown.
  • Supports multiple selections; each selected person gets their own copy of the task.

Sections (Premium Only) #

  • Organize tasks within specific Asana project sections.
  • Only one section per project can be assigned.
  • Clicking the checkbox to show sections will reload the page to retrieve the necessary data.

Projects #

  • Displays only the projects that the connected user has access to.
  • Supports multi-project assignments for a single task.
  • If you enable “Show Sections” or “Show Custom Fields,” the project selector becomes a regular multi-select (losing the enhanced multi-select UI).

Description #

  • Rich-text supported, including merge tags (e.g., {comments:4}, 22/04/2026).
  • Some complex formatting may not render properly—see the tooltip in settings for limitations.

Tags & Collaborators #

  • Only available items that the connected OAuth user can access will be displayed.
  • Multi-select lists let you add tags for organization and collaborators for additional team visibility.

Custom Field Mapping (Premium Only) #

  • Tap into Asana’s custom field capabilities to map form fields directly.
  • Learn how in detail on the dedicated page: Mapping Custom Fields.

File Uploads (Premium Only) #

  • Attaches files uploaded through Gravity Forms directly to Asana tasks—great for including documents, images, signed forms, or any attachment with the task.
  • The setting will only be displayed if the form has a file uploads field.

Summary #

Setting Description Notes
Task Name Title of the created task using merge tags Dynamic and editable
Due Date Options Fixed, relative, mapped, or none Flexible assignment options
Assignees One or multiple users assigned Creates separate tasks per assignee
Projects Assign to one or more projects UI adjusts for sections/custom fields
Sections Assign task to a project section Requires Premium version
Description Rich-text body for the task Formatting caveats apply
Tags & Collaborators Add labels and collaborators Limited to accessible items
Custom Field Mapping Maps Gravity Form fields to Asana custom fields See dedicated guide
File Uploads Attach GF-uploaded files to the Asana task Requires Premium version
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