GravityOps Workflow Step Runner: Bulk-dispatch entries through any Gravity Flow step
Send selected Gravity Forms entries through a temporary Gravity Flow step, then restore their original state, reroute them, or finalize the workflow. Bulk operations from the GravityOps dashboard or per-form under Form Settings — with a full timeline note on every action and no spurious workflow-complete emails.
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Bulk Dispatch, Not Manual Clicks
Select many entries at once and dispatch them all through a workflow step in a single action. Skips the manual click-through-each-entry work you’d otherwise do in wp-admin.
Full State Restoration
Every dispatched entry has its full workflow state captured first — current step, per-step statuses, assignees, final status. After the temporary step completes, restore that state exactly. No half-broken workflows.
Six Routing Modes
After the temporary step, route each entry: back to its original state, on to a different step, continuing Gravity Flow’s default routing, or finalized as complete, rejected, or cancelled. One choice per batch.
Timeline Notes For Every Action
Every dispatch, restore, and finalization writes a note to the Gravity Flow timeline for that entry. Full audit trail of what the tool did and when — same place Gravity Flow logs its own actions.
Move Entries Through Workflow Steps On Demand
The Runner exposes two entry points: a central GravityOps dashboard screen where you pick a form first, and a per-form tab under each form’s Form Settings. Both surface the same table, the same six routing modes, and the same timeline note trail — so you can run one entry through a review step or thousands through a fix step, all from the same tool.
How It Works
Run Your First Workflow Dispatch in 3 Steps
1
Install
Install and activate the plugin from Freemius alongside Gravity Forms and Gravity Flow. License key is auto-applied via the SDK.
2
Configure
Open the Workflow Step Runner screen from the GravityOps admin menu, or open the Runner tab under a specific form’s Form Settings.
3
Test and Launch
Select entries, pick a temporary workflow step, choose what happens after the step completes, and run. Watch the results in each entry’s timeline.
features
6 Features That Make Workflow Dispatch Safe
Central Dashboard And Per-Form UI
The Runner appears twice: as a central GravityOps dashboard screen where you pick a form first, and as a Workflow Step Runner tab under each form’s Form Settings. Identical behavior in both places.
Six After-Completion Routing Modes
Restore each entry to its previous workflow state, send it to a different step, continue Gravity Flow’s default routing, or finalize the workflow as complete, rejected, or cancelled. One decision per batch.
Exact-State Workflow Snapshot And Restore
Before dispatch, the plugin captures every workflow-related meta field on the entry: current step, per-step statuses, assignee state, final status. Restore returns the entry to that exact captured state.
Bulk Entry Selection With Preview Columns
The entries table shows active entries with configurable preview columns so you can identify what you’re routing before you commit. Checkbox-select the ones you want.
Manual Entry-ID Paste For Older Entries
For entries older than what the table shows by default, paste a comma- or space-separated list of entry IDs. Combined with checkbox selection if you want. Dispatch runs on the union of both.
Notification Suppression And Timeline Notes
The plugin suppresses Gravity Flow’s spurious workflow_complete notification during dispatch and restore, and writes descriptive timeline notes for every dispatch, restore, and finalization. No stray emails, full audit trail.
Why Us
Why Choose GravityOps Workflow Step Runner
Safe and Secure
Purchase your license safely and securely in seconds via Freemius.
Risk-Free Trial
Try the full plugin free for 14 days with no restrictions or a credit card required.
Built by Gravity Forms Experts
Developed by passionate Gravity Forms developers with years of experience creating powerful, reliable add-ons.
Support from Experts, Not Bots
Get help from trained and experienced WordPress and Gravity Forms experts — when you need it.
Use Cases
GravityOps Workflow Step Runner in Action
Recovering stalled workflows, rerunning entries through a fixed step after a broken feed, moving entries into review during audits, applying a temporary step to a batch after a policy change, cleanly finalizing abandoned entries — anywhere you’d otherwise be writing one-off admin PHP or manually editing entry meta, Workflow Step Runner is the safe path. Your data, your workflow rules, one flat license.
Pricing
Pricing for GravityOps Workflow Step Runner
Free trial on individual plugins
30-day money-back guarantee
Annual Subscription Discount
Pro
Bulk-dispatch Gravity Forms entries through a temporary Gravity Flow step, then restore or reroute them.
- Dispatch active entries through any Gravity Flow step
- Six after-completion routing modes
- Exact-state workflow restoration
- Central dashboard screen and per-form Form Settings tab
- Batch entry selection with preview columns
- Manual entry-ID paste for older entries
- Spurious workflow-complete notification suppression
- Gravity Flow timeline notes on every action
- Force-replace guard for entries already on a temporary route
- Admin-only access with capability and nonce checks
- Use on up to — live sites
Pro
Bulk-dispatch Gravity Forms entries through a temporary Gravity Flow step, then restore or reroute them.
- Dispatch active entries through any Gravity Flow step
- Six after-completion routing modes
- Exact-state workflow restoration
- Central dashboard screen and per-form Form Settings tab
- Batch entry selection with preview columns
- Manual entry-ID paste for older entries
- Spurious workflow-complete notification suppression
- Gravity Flow timeline notes on every action
- Force-replace guard for entries already on a temporary route
- Admin-only access with capability and nonce checks
- Use on up to — live sites
Comparison
GravityOps Workflow Step Runner vs Custom PHP Overrides
Better outcomes. Radically different control.
Feature
GravityOps Workflow Step Runner
Custom PHP Overrides
Setup Effort
Two-click UI: pick form, pick step, dispatch
Write PHP filters, maintain across GF updates
Routing Logic
Uses Gravity Flow’s native step engine and status meta
You hand-edit workflow meta or write ad-hoc code
State Restoration
Snapshot before, restore after — one click
You track and reset every meta field yourself
Audit Trail
Timeline note on every dispatch, restore, finalize
Grep error_log and hope
Notifications
Suppresses spurious workflow_complete emails
Every batch fires stray completion emails
About Us
BrightLeaf Digital
The Gravity Forms Ecosystem, Reimagined.
BrightLeaf Digital streamlines the Gravity Forms ecosystem by replacing fragile external integrations with native WordPress power.
We build focused plugins that eliminate the need for third-party middleware and expensive SaaS dependencies. Our tools transform your site into a robust operational engine for email, automation, and workflow management.
Designed for businesses and agencies, we prioritize long-term maintainability over technical sprawl and marketing bloat. We believe in “WordPress-first” architecture that keeps your data secure and your systems simple.
With BrightLeaf Digital, you get durable, high-leverage solutions without artificial limits or unnecessary dashboards.
Frequently Asked Questions
If you need to dispatch Gravity Forms entries through a specific Gravity Flow step — as a one-time fix, a routine batch, or an ongoing operational tool — Workflow Step Runner is built for you. Got questions? You may find the answers here.
Yes — Gravity Flow is a required dependency. The plugin builds directly on Gravity Flow’s step engine, status meta, timeline, and step-processing hooks. Any Gravity Flow step type that runs unattended (approval, notification, feed, workflow_complete, custom step types) works as a target for dispatch.
Yes. It’s built as a Gravity Forms add-on and supports core GF features (conditional logic, merge tags, etc.).
Yes. Start a free trial by entering payment details—you won’t be charged until the trial ends. You can cancel anytime and opt in to a reminder before it converts to a paid plan. See our pricing section above.
The dispatch places the entry directly on the temporary step, so this can’t happen for the dispatched entry itself. If a routing rule elsewhere in the flow would ordinarily skip that step, the Runner still executes it because you selected the entry for it explicitly. After the temporary step completes, your chosen routing mode determines whether the entry snaps back to its previous state, continues default routing, or finalizes.
Yes—30-day satisfaction guarantee. See our full refund policy for details.
Contact us via our support page or from within the plugin (GravityOps -> GravityOps Workflow Step Runner -> Contact Us).
Absolutely! Freemius lets you hide sensitive billing/account details on client sites. Learn more here.
No! The plugin is built to work without coding needed.
Checkout is handled by Freemius, our Merchant of Record, over secure HTTPS. They manage payments, licensing, taxes, and invoices so we can focus on delivering an awesome product for you. Learn more on the the Freemius website. Check out this blog post of theirs as well.
Why Choose
Why It’s Better
Gravity Flow already knows how to route your entries through the right steps at submit. GravityOps Workflow Step Runner gives you the same routing power for entries that are already in flight — bulk dispatch, exact-state restoration, six routing modes, full timeline audit. Every operation you’d otherwise perform by hand-editing entry meta or writing one-off admin code is now a two-click action with a clean audit trail.